Officers' Responsibilities
In addition to each individual’s responsibilities, all officers are required to assist each other in:
- Making sure you don’t have a class during the time of the meetings
- Making yourself available and assisting all officers where needed
President |
Internal / External Vice President |
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Treasurer |
Secretary |
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and Beginning of Semester
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Beginning of the semester
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Director of Social Events |
Director of Fundraiser |
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• Plan events where members and officers can participate in fun activities, get to know each other, and develop their networking skills in an informal setting.
• Create and send out surveys to find out which types of events members would like to attend and when they are available. • Create and send out sign-up sheets to keep track of members who plan on attending an event. • Coordinate events with officers, members, and other student organizations. • Research to compare price, location, and quality before deciding where to host events. • Communicate with members regarding activities, location, time, and send reminders about each event. |
• Must be available on average of 2-4 hours per every on-campus fundraising event.
• Implement on-campus and off-campus fundraisers by filling out ASI and CSI forms. • ASI forms can be obtained through their website: http://asicalstatela.org/services/clubs-and-organizations-funding • Funding request forms must be typed and turn in before event • Must attend ASI’s Finance Committee meeting on Fridays first to get approval for funding Important Details Regarding Forms • All forms must be turned in within 10 business days • If the deadline falls after the Monday of the week the finance committee, on that Monday by 12 PM. • Must include invoice, flyer, ASI form, CSI form • Payment request forms must be typed. Please note, this form is due in 15 business days after the event. • Must turn in an event flyer, receipts of purchase, and awards letter along form. • CSI forms can be obtained at Student Union CSI office. • Food permit forms - Obtain signatures in the order specified by CSI • Officer, Adviser, CSI, University Auxiliary Services, Environmental Health and Safety office. • Forms for Event Registration: • Obtain signatures from adviser, President, and Treasurer. • Must obtain all signatures 10 days before the event. (Tips: get signatures ASAP) Off-campus fundraisers • (No paperwork needed from ASI and CSI forms) • Contact businesses/restaurants to host events at their locations and ask for details and information regarding the event . • Must have information for restaurant to prepare checks for AS • Present and advertise for fundraising event during meetings. • Email members for upcoming fundraisers one week prior to events • Arrange carpool for members - ask officers or members that could provide carpools Setup of Fundraisers • Must have an officer available to pick up food, beverages, and utensils for fundraiser • Must have at least two people (at least one officer) to get supplies from club room and set up During the Fundraisers • Must have at least one officer present during the entire fundraiser • Only officers are allowed to handle money and cashbox • Keep track of attendees and make sure they are participating (only participating members receive credits for their time.) |
Director of Community Service |
Director of Professional Events |
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• Plan community service events by:
• Creating a list of possible organizations where members can volunteer • Research for local upcoming community service events: distance, date, time, and location are all factors for choosing organizations. • Reach out to organizations preferably one to two months ahead of planned date of event • Study the schedule and check for important dates for the upcoming semester. • This is extremely important as it gives a predetermined idea of what dates students may or may not be available (such as midterms week). • Keep in mind programs such as VITA which limits student participation in Saturday events. • Review activity and events schedule of other CSULA business organizations such as Beta Alpha Psi and ALPFA. • Establish a relationship with other organization coordinators of Community Service in order to arrange joint events in the future. • Keep good communication with these officers so that clubs can easily join/invite one another to events. • Communicate regularly with volunteer organizations that reply to your requests. • Give them information about the AS schedule and availability so that you and the organization can arrange a volunteer date, or join a volunteer event previously set by the organization |
• Maintain constant contact with professionals throughout the semester
• Responsible for connecting with professionals and inviting them to professional events. • Such as the Resume Workshop, Mock Interviews, LinkedIn Workshop, or any other events you think will be beneficial to members. • Use the existing contact list of professionals provided by previous officers and add new professionals contacts when needed. • Required to submit paperwork with the USU to register events and/or booking USU rooms if needed and with CSI to get funding for events. |
Director of Student Outreach |
Director of Marketing |
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• Basic knowledge of PowerPoint is required
• Good writing skills is preferred • Compile newsletters on a weekly basis • Send out emails of upcoming events/recap every week on Monday • Must have President proofread your emails and approve before sending out • Set up the month's calendar and keep updating with information of events |
• Photoshop knowledge is preferred, however any tips and tools used is easily learned.
• Design flyers for events planned by the Director of Events • Maintain the AS board located on 2nd Floor of Salazar Hall • Post pictures of events |
